Privacy policy

1. Data protection at a glance

General information

The following information provides an overview of what happens to your personal data when you visit this website. Personal data is any data that can be used to identify you personally. Detailed information can be found in the further sections of this privacy policy.

Who is responsible?

The party responsible for data processing on this website is WM GROUP GmbH. You will find the contact details under “Responsible party” below.

How do we collect your data?

Your data is collected in part when you provide it to us — for example via the contact form or when booking an appointment. Other data is recorded automatically by our server when you access the site, mainly technical data such as your browser, operating system or the time of access (server log files).

What do we use your data for?

Part of the data is collected to ensure the website functions correctly. Other data is used to process your enquiries or to arrange appointments with you.

What rights do you have?

You have the right to receive information about the origin, recipients and purpose of your stored personal data free of charge at any time. You also have the right to request the correction or deletion of this data. Any consent you have given can be revoked at any time with effect for the future. Under certain circumstances you can also request the restriction of processing and lodge a complaint with the competent supervisory authority. Details are set out in the following sections.

Analysis and marketing

Beyond the technically necessary server log files, an analysis of your behaviour only takes place if you consent in the cookie banner. After consent, we load the services Google Analytics (statistics) as well as Google Ads, the LinkedIn Insight Tag and the Meta Pixel (marketing) via Google Tag Manager. None of these services is loaded without your consent. Details can be found under “External services” (section 5).

2. Hosting

External hosting

This website is hosted by an external service provider (host). The personal data collected on this website is stored on the host’s servers. This may include, in particular, IP addresses, contact requests, meta and communication data, names and website accesses.

The host is used for the purpose of fulfilling contracts with our potential and existing customers (Art. 6(1)(b) GDPR) and in the interest of a secure, fast and efficient provision of our online offering by a professional provider (Art. 6(1)(f) GDPR).

Our host will only process your data to the extent necessary to fulfil its performance obligations and will follow our instructions with regard to this data.

We use the following host:

Mittwald CM Service GmbH & Co. KG
Königsberger Straße 4–6
32339 Espelkamp, Germany

Data processing agreement

We have concluded a data processing agreement (DPA) with the above-mentioned provider. This is a contract required under data protection law which ensures that the provider only processes the personal data of our website visitors in accordance with our instructions and in compliance with the GDPR.

3. General information and mandatory information

Data protection

The operators of these pages take the protection of your personal data very seriously. We treat your personal data confidentially and in accordance with the statutory data protection regulations and this privacy policy. Please note that data transmission over the internet (e.g. when communicating by email) can have security gaps. Complete protection of data against access by third parties is not possible.

Responsible party

The party responsible for data processing on this website is:

WM GROUP GmbH
Am Gut Baarking 21
46395 Bocholt, Germany

Represented by the Managing Director Ralf Kahnert
Phone: +49 2871 289 100
Email: info@wm-group.com

The responsible party is the natural or legal person who alone or jointly with others decides on the purposes and means of processing personal data.

Data protection officer

We have appointed a data protection officer:

Logata Digital Solutions GmbH
Uwe Drath
Hindenburgstraße 19
46395 Bocholt, Germany

Phone: +49 2871 2346311
Email: dsb@logata.com

Storage period

Unless a more specific storage period is stated within this privacy policy, your personal data will remain with us until the purpose for the data processing no longer applies. If you assert a legitimate request for deletion or revoke your consent to data processing, your data will be deleted, unless we have other legally permissible reasons for storing your personal data (e.g. retention periods under tax or commercial law); in the latter case, deletion takes place once these reasons no longer apply.

Legal basis for data processing

If you have consented to data processing, we process your personal data on the basis of Art. 6(1)(a) GDPR or Art. 9(2)(a) GDPR where special categories of data are processed. In the case of explicit consent to the transfer of personal data to third countries, data processing is also carried out on the basis of Art. 49(1)(a) GDPR. If you have consented to the storage of cookies or to access to information on your device, the data processing is additionally carried out on the basis of Section 25(1) TDDDG. Consent can be revoked at any time. If your data is required for the fulfilment of a contract or for pre-contractual measures, we process your data on the basis of Art. 6(1)(b) GDPR. Furthermore, we process your data where necessary to fulfil a legal obligation on the basis of Art. 6(1)(c) GDPR. Data processing may also take place on the basis of our legitimate interest pursuant to Art. 6(1)(f) GDPR.

Recipients of personal data

In the course of our business activities we work with various external parties. This sometimes requires the transfer of personal data to these external parties. We only pass on personal data to external parties where this is necessary for the fulfilment of a contract, where we are legally obliged to do so, where we have a legitimate interest in the transfer, or where another legal basis permits it. When using processors, we only pass on our customers’ personal data on the basis of a valid data processing agreement.

Revocation of your consent to data processing

Many data processing operations are only possible with your express consent. You can revoke consent you have already given at any time. The lawfulness of the data processing carried out until the revocation remains unaffected. You can call up and change your cookie-banner selection at any time via the “Cookies” link in the footer of the website.

Right to object (Art. 21 GDPR)

If data processing is carried out on the basis of Art. 6(1)(e) or (f) GDPR, you have the right to object at any time, for reasons arising from your particular situation, to the processing of your personal data; this also applies to profiling based on these provisions. The respective legal basis on which processing is based can be found in this privacy policy. If you object, we will no longer process your personal data concerned unless we can demonstrate compelling legitimate grounds for the processing that override your interests, rights and freedoms, or the processing serves to assert, exercise or defend legal claims.

If your personal data is processed for the purpose of direct marketing, you have the right to object at any time to the processing of personal data concerning you for such marketing. If you object, your personal data will subsequently no longer be used for the purpose of direct marketing.

Right to lodge a complaint with the competent supervisory authority

In the event of breaches of the GDPR, data subjects have the right to lodge a complaint with a supervisory authority, in particular in the member state of their habitual residence, place of work or the place of the alleged breach. This right to complain exists without prejudice to any other administrative or judicial remedy.

Right to data portability

You have the right to have data that we process automatically on the basis of your consent or in fulfilment of a contract handed over to you or to a third party in a common, machine-readable format. If you request the direct transfer of the data to another controller, this will only be done insofar as it is technically feasible.

Information, correction and deletion

Within the framework of the applicable legal provisions, you have the right at any time to free information about your stored personal data, its origin and recipients and the purpose of the data processing and, if applicable, a right to correction or deletion of this data. You can contact us at any time regarding this and other questions on the subject of personal data.

Right to restriction of processing

You have the right to request the restriction of the processing of your personal data. You can contact us at any time to do so. The right to restriction of processing exists in several cases, for example if you dispute the accuracy of your data, if the processing was unlawful, if we no longer need your data but you require it to assert legal claims, or if you have objected pursuant to Art. 21 GDPR and a balancing is still pending.

SSL / TLS encryption

For security reasons and to protect the transmission of confidential content, this site uses SSL or TLS encryption. You can recognise an encrypted connection by the fact that the address line of the browser changes from “http://” to “https://” and by the lock symbol in your browser line. When SSL or TLS encryption is activated, the data you transmit to us cannot be read by third parties.

Objection to advertising emails

We hereby object to the use of contact data published within the framework of the imprint obligation for sending advertising and information material that has not been expressly requested. The operators of the pages expressly reserve the right to take legal action in the event of the unsolicited sending of advertising information, for example via spam emails.

4. Data collection on this website

Cookies and consent

Before your consent, this website uses only a single technically necessary cookie: it stores your selection in the cookie banner so that we do not have to ask you again on every visit. This cookie is stored locally in your browser and is not transferred to third parties. The legal basis is our legitimate interest in the legally compliant documentation of your selection (Art. 6(1)(f) GDPR). If you consent to statistics/marketing or external content, the third-party services then loaded (see section 5) set further cookies; their legal basis is your consent.

Optional third-party services (see section 5) are only loaded after you have expressly consented in the cookie banner. For consent management we use the open-source solution “vanilla-cookieconsent”, which runs entirely on our own server; no data is transferred to a consent provider. You can change or revoke your selection at any time via the “Cookies” link in the footer of the website.

Server log files

The provider of the pages automatically collects and stores information in so-called server log files, which your browser automatically transmits to us. These are:

• Browser type and browser version
• Operating system used
• Referrer URL
• Host name of the accessing computer
• Time of the server request
• IP address

This data is not merged with other data sources. This data is collected on the basis of Art. 6(1)(f) GDPR. The website operator has a legitimate interest in the technically error-free presentation and optimisation of its website — for this purpose the server log files must be recorded.

Analytics with Umami

We measure the use of this website with Umami, a self-hosted analytics tool. The instance runs on our own server in Germany (tracking.heinmedia.de), operated by our service provider heinmedia kreativagentur. No data is passed on to third parties.

Umami does not set cookies and stores nothing on your device. There is no cross-device recognition and no profiling. Your IP address is not stored; it is processed only transiently to derive an anonymous daily value that cannot be traced back to you.

We record: pages viewed, referring page, approximate origin at country level, device type, browser and operating system, clicks on interface elements (such as menu items, buttons, telephone and e-mail links), your choice in the cookie notice, and technical measurements of page loading speed. We do not record form entries, mouse movements or any content you type.

The legal basis is our legitimate interest in a data-minimising, statistical analysis of website use pursuant to Art. 6(1)(f) GDPR. Consent under Section 25 TDDDG is not required, because no information is accessed on or stored in your device. For the same reason, this measurement takes place regardless of your choice in the cookie notice.

Contact form

If you send us enquiries via the contact form, your details from the enquiry form, including the contact data you provide there, will be stored by us for the purpose of processing the enquiry and in case of follow-up questions. We do not pass on this data without your consent.

This data is processed on the basis of Art. 6(1)(b) GDPR if your enquiry is related to the fulfilment of a contract or is necessary for carrying out pre-contractual measures. In all other cases, processing is based on our legitimate interest in the effective handling of the enquiries addressed to us (Art. 6(1)(f) GDPR) or on your consent (Art. 6(1)(a) GDPR) if this was requested.

To protect against automated spam messages, we use a hidden form field (a so-called “honeypot”) and a time check of the submission process. Both methods run exclusively on our own server, do not transfer any data to third parties and do not evaluate any personal data. An external service such as Google reCAPTCHA is deliberately not used.

Enquiry by email, phone or fax

If you contact us by email, phone or fax, your enquiry including all personal data arising from it (name, enquiry) will be stored and processed by us for the purpose of handling your request. We do not pass on this data without your consent. This data is processed on the basis of Art. 6(1)(b) GDPR if your enquiry is related to the fulfilment of a contract or is necessary for carrying out pre-contractual measures. In all other cases, processing is based on our legitimate interest in the effective handling of the enquiries addressed to us (Art. 6(1)(f) GDPR) or on your consent (Art. 6(1)(a) GDPR).

Appointment booking via Microsoft Bookings

On our website you have the option of arranging an appointment with us via the “Book a consultation” button. The button links to a booking calendar of the Microsoft Bookings service. The provider is Microsoft Ireland Operations Limited, One Microsoft Place, South County Business Park, Leopardstown, Dublin 18, Ireland. Only when you follow this link and book an appointment there is the data you enter (e.g. name, email address, preferred date) transferred to Microsoft and stored there for the planning and execution of the appointment.

The legal basis is Art. 6(1)(b) GDPR (pre-contractual or contractual measures) and our legitimate interest in uncomplicated appointment scheduling (Art. 6(1)(f) GDPR). You can find Microsoft’s privacy policy at https://privacy.microsoft.com/en-us/privacystatement.

5. External services — only with your consent

The following services are provided by third parties and are only loaded after you have consented in the cookie banner. Without your consent, no connection to these providers and no transfer of your data takes place. The legal basis in each case is your consent under Art. 6(1)(a) GDPR in conjunction with Section 25(1) TDDDG. Consent can be revoked at any time via the “Cookies” link in the footer.

Google Tag Manager, Google Analytics and Google Ads

After your consent to the “Statistics & marketing” category, we load Google Tag Manager (GTM). The provider is Google Ireland Limited, Gordon House, Barrow Street, Dublin 4, Ireland. The Tag Manager is not itself an analytics or advertising service but loads the Google services listed below. The Tag Manager is not loaded before your consent.

We use Google Consent Mode: the Google services receive your consent decision as a signal and only process data within the scope of the consent you have given.

Google Analytics 4 measures how our website is used (e.g. pages visited, approximate origin, device type) so that we can improve the offering. Cookies are set and data is transferred to Google.

Google Ads is used to measure the success of our advertisements (conversion tracking) and for remarketing. Google may recognise that you clicked one of our ads and subsequently visited our website.

The legal basis for all services loaded via the Tag Manager is your consent under Art. 6(1)(a) GDPR in conjunction with Section 25(1) TDDDG. Consent can be revoked at any time via the “Cookies” link in the footer. For any data transfer to the USA, Google relies on an adequacy decision of the EU Commission (EU-US Data Privacy Framework). Further information: https://policies.google.com/privacy.

LinkedIn Insight Tag

After your consent to “Statistics & marketing”, the LinkedIn Insight Tag is loaded via the Tag Manager. The provider is LinkedIn Ireland Unlimited Company, Wilton Place, Dublin 2, Ireland. The Insight Tag enables statistics about visitors to our website as well as the delivery and success measurement of advertising on LinkedIn. Data may be transferred to LinkedIn. The legal basis is your consent under Art. 6(1)(a) GDPR in conjunction with Section 25(1) TDDDG. Further information: https://www.linkedin.com/legal/privacy-policy.

Meta Pixel

After your consent to “Statistics & marketing”, the Meta Pixel (Facebook Pixel) is loaded via the Tag Manager. The provider is Meta Platforms Ireland Limited, 4 Grand Canal Square, Dublin 2, Ireland. The pixel enables success measurement of our advertising on Facebook and Instagram as well as the delivery of targeted advertising. Data may be transferred to Meta. The legal basis is your consent under Art. 6(1)(a) GDPR in conjunction with Section 25(1) TDDDG. Further information: https://www.facebook.com/privacy/policy.

Job vacancies (Jobcluster)

On our careers page we embed job vacancies via an external service provider that designs and optimises the job advertisements and embeds them on our website via an iFrame. The provider is Jobcluster Deutschland GmbH, Fuldaer Straße 13, 36124 Eichenzell, Germany. When the job vacancies are accessed via the iFrame, access data such as IP address, timestamp and browser is transmitted to Jobcluster. Processing takes place within the framework of a data processing agreement for the purpose of displaying up-to-date and optimised job advertisements. The data is stored for a maximum of 7 days and then deleted. No transfer to third countries takes place.

LinkedIn posts (Elfsight)

On our “In Motion / Insights” page we display current LinkedIn posts via a widget from the provider Elfsight. The provider is Elfsight LLC, [placeholder: full provider address to be added by the DPO]. When the widget is loaded, data such as your IP address is transferred to Elfsight and the content servers necessary for display. Further information can be found in Elfsight’s privacy policy at https://elfsight.com/privacy-policy/.

Visitor recognition for business customers (Leadinfo)

If you consent, we use the lead generation service of Leadinfo B.V., Rotterdam, Netherlands. This recognises visits by companies to our website on the basis of IP addresses and shows us publicly available information such as company names or addresses. In addition, Leadinfo sets cookies and processes domains from form entries in order to correlate IP addresses with companies. The processing relates to companies, not to you as an individual. Further information can be found at www.leadinfo.com; an opt-out option is available at www.leadinfo.com/en/opt-out.

Rating badge (kununu)

In the footer we display our kununu employer rating. The badge is stored as a static image permanently on our server; no connection to kununu takes place when the page is loaded. Only when you click on the badge are you redirected to our profile at kununu; from that point on, the privacy policy of kununu (New Work SE) applies.

6. Own services

Handling of applicant data

We offer you the opportunity to apply to us. Below we inform you about the scope, purpose and use of the personal data collected from you in the course of the application process. We assure you that the collection, processing and use of your data will be carried out in accordance with the applicable data protection law and all other statutory provisions and that your data will be treated as strictly confidential.

Scope and purpose of data collection

If you send us an application, we process your associated personal data (e.g. contact and communication data, application documents, notes taken during interviews, etc.) insofar as this is necessary to decide on the establishment of an employment relationship. The legal basis for this is Section 26 BDSG under German law (initiation of an employment relationship), Art. 6(1)(b) GDPR (general contract initiation) and — where you have given consent — Art. 6(1)(a) GDPR. Any consent given can be revoked at any time.

Retention period of the data

If we are unable to make you a job offer, you reject a job offer or withdraw your application, we reserve the right to store the data you have transmitted on the basis of our legitimate interests (Art. 6(1)(f) GDPR) for up to 6 months from the end of the application procedure (rejection or withdrawal of the application). The data is then deleted and physical application documents are destroyed. The retention serves in particular as evidence in the event of a legal dispute. If it is evident that the data will be required after the 6-month period has expired (e.g. due to an imminent or pending legal dispute), deletion will only take place once the purpose for the further retention no longer applies.

Inclusion in an applicant pool

If we do not make you a job offer, there may be the possibility of including you in our applicant pool. In the event of inclusion, all documents and details from the application are transferred to the applicant pool in order to contact you in the event of suitable vacancies. Inclusion in the applicant pool takes place exclusively on the basis of your express consent (Art. 6(1)(a) GDPR). Giving consent is voluntary and has no bearing on the ongoing application procedure. The data subject can revoke their consent at any time. In this case, the data is irrevocably deleted from the applicant pool, unless there are legal grounds for retention. The data from the applicant pool is irrevocably deleted no later than two years after consent has been given.

Version of this privacy policy: 17 August 2026.